February 12, 2001
Ms. Judy Harker
Director of Conferences and Scheduling
Chapman University
333 North Glassell Street
Orange, CA 92866
Dear Judy:
Enclosed are the signed copy of the facility rental agreement, a check of $1,175 for rental deposit, a copy of the Certificate of Liability Insurance, and a room setup request. We would like to request the lunch service to be provided to 300 guaranteed guests, and we understand the food prepared will be enough for the guaranteed guests plus 10% additional people (a total of 330 persons).
We would need the conference rooms and the lecture halls to be set and equipped as shown in the attached table. In addition to the listed special equipment needs, we would expect each room to have a white or black board, markers or chalks, erasers, an overhead projector and a screen. If you have any problems with the listed needs, please let me know in advance.
In addition, we would like to have a conference center staff or a technical support staff on site during the progress of our event to ensure timely problem solving. As I mentioned in a phone conversation with you, we plan to be on campus at 5:00 p.m., Saturday, Feb. 24, to post signs outside each conference room and around the campus. We would appreciate to have 8 poster stands left on the first floor of the Argyros Forum for us to use.
Please feel free to contact me should you have any questions. Thank you very much for your help. We look forward to a successful event and collaboration with your center once again.
Sincerely,
Ming Lee, Chairperson, Executive Committee
|
Room |
Usage |
Setting |
Special Equipment |
|
Argyros Forum 201 |
Conference Office |
Hollow square with open end at each side; tables & chairs for 40 people |
None |
|
Argyros Forum 202 |
Lecture |
As fixed setting |
None |
|
Argyros Forum 206A |
Lecture |
School setting with tables & chairs for 40 people |
None |
|
(Argyros Forum 206B) (in case needed in pm) |
Lecture |
School setting with tables & chairs for 40 people |
None |
|
Argyros Forum 207 |
Lecture |
As fixed setting |
None |
|
Beckman 101 |
Lecture |
As fixed setting |
Teacher station with computer connected with a data projector |
|
Beckman 104 |
Lecture |
As fixed setting |
Teacher station with computer connected with a data projector and equipped with Internet connection (Internet Explorer 5.0), sound system |
|
Beckman 206 (Computer Lab) |
Computer Lab |
As fixed setting with 40 computers for students and 1 teacher station |
Teacher station with computer connected with a data projector and equipped with Internet connection (Internet Explorer 5.0) & sound system |
|
Auditorium |
Keynote Speeches; Opening & Closing Ceremonies |
As fixed setting |
Data projector and screen |
|
Argyros Forum 2nd Fl Hallway (outside rooms 211 & 209 A-C) |
Book Fair |
Exhibit setting with 10 tables & 20 chairs |
|
|
Argyros Forum 2nd Fl Hallway (left side to the opening of spiral staircase) |
Drink Service |
3 tables |
Electrical outlets |
|
Argyros Forum 1st Fl Hallway (facing the front door) |
Registration |
4 tables & 10 chairs |
|
8 poster stands to be left on the 1st floor of Argyros Forum in the planned registration area.